Tools for Crystal Server: SAP Crystal Reports Scheduling

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Crystal Server is a critical system for Crystal Reports development, deployment, publishing and distribution. As a reporting solution, Crystal Reports Server helps small to mid sized organizations to build and manage reports via the web or from within ERP applications. SAP Crystal Reports is the perfect system for firms that allow users to log in and consume reports on an ad hoc basis. Adding dashboards and other tools can make Crystal Server the perfect solution for on demand reporting. What if firms require report distribution such as invoice deliveries or credit notifications? How does SAP Crystal Reports address the need to schedule reports? There are two ways businesses can satisfy this need.

Crystal Server features a built in Crystal Report scheduling system.  Reports can be scheduled for distribution to external locations such as email distribution lists, printers or file servers. Combining Crystal Reports Server’s report scheduling with its role based security features, administrators can distribute reports to specified recipients who are given specific security rights to a report. Scheduling capabilities can be extended to users as well as administrators.

As an alternative, many firms turn to third party tools for Crystal Reports scheduling. Systems such as CRD, interface with SAP Crystal Reports, executes the desired report, formats it, then delivers the completed report to the desired recipient. One would ask, why turn to an external application to schedule reports when Crystal Server already offers these features?

Third party tools often offer greater flexibility in scheduling reports. Moreover, these tools expand firms’ ability to distribute, format and integrate reports into systems outside of Crystal itself. Going beyond simply scheduling and formatting reports, external schedulers can add extra layers of report security such as 256bit encryption, PDF password protection, and protected Excel workbooks. Since third party tools focus on report scheduling, they offer additional scheduling options such as Event Driven scheduling, generating reports based on changes in databases or files. Rather than limiting ability to users to receive and consume reports, third party tools enable the dynamic distribution of reports to numerous users both inside and outside of the business. Eliminating the need to constantly manage the number of recipients.

Though many organizations choose third party schedulers rather than Crystal Sever all together, others operate both Crystal Reports Server and third party report schedulers at the same time. Crystal Server operates as the primary access portal for internal consumers of reports on an ad hoc basis while third party tools such as CRD server as the primary report distribution and deployment system for both internal and external needs. CRD also serves double duty as not only a Crystal Reports Distributor but a business process automation system. CRD schedules database management tasks, updates inventory systems, and even runs data extracts as a part of the overall data processing system.

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